PROOFENANCE
/pruːfˈfaɪ.næns/ noun (formal, SaaS)
KYC, AML, Compliance
& Payment made easy
Stop losing sales to cumbersome KYC processes. Proofenance transforms payments compliance from a customer blocker into a seamless 3-minute experience that keeps every potential sale while ensuring full regulatory compliance with automated reporting.
The art market compliance cockpit
One platform for KYC, AML, payments, and studio or gallery governance designed with auctioneers and dealers.
3 Minutes
Finish identity, funds checks, and payment capture while the collector is still engaged
100%
Protect every sale with embedded thresholds and risk-based prompts
Smart
Only complete the checks HMRC expects for that buyer, value, and medium
Art-market controls without slowing the purchase
Proofenance replaces scattered tools with one hub for payments, provenance evidence, adaptive due diligence, and gallery governance.
Collectors see a concise flow while teams get prompts tailored to the work, buyer profile, and jurisdiction.
Legacy
15-30 Minutes
Paper copies of passports, phone calls to banks, and back-and-forth with collectors stall sales.
Proofenance
3 Minutes
Gallery-branded flows verify identity, funds, and payment limits in minutes with no apps or accounts required, including art-specific due diligence when thresholds trigger.
* Designed with galleries, auction houses, and dealerships to protect culture while meeting financial crime obligations
Made with art dealers, for art dealers
We engineered Proofenance with galleries and auction houses so compliance supports the sale. From the moment a collector expresses interest through to settlement, every control is tuned to the way art is bought and sold.
Track payments against thresholds
Proofenance links every payment to the collector who made it, keeps a running view of HMRC threshold exposure, and prompts enhanced checks only when value, buyer profile, or payment patterns demand it—no grey areas or duplicated effort.
Train and evidence your team
Role-specific learning sits beside the workflows your staff already use. Training is triggered by transaction value or risk, and Proofenance records completion, acknowledgements, and refreshers automatically for audits.
Investigations, managed
When a regulator or bank asks for detail, a managed workflow spins up, extracting statements, IDs, communication logs, and linked payments straight from your Proofenance account so you can respond with confidence and guided next steps.
Due diligence without debate
Configurable question sets trigger automatically when a buyer, jurisdiction, or price point requires enhanced checks. Use your own methodology or adopt our curated flows to keep teams aligned and collectors reassured.
Collector assurance pages
Every gallery or auction house gets a dedicated, unlisted page carrying their logo, messaging, and the specific asks for that transaction so collectors see exactly why information is requested and what happens next.
Compliance that feels tailored to your gallery
Whether you run a seasonal pop-up, blue-chip gallery, or auction floor, Proofenance adapts to your process. We surface only the controls you need, prove training and audit readiness automatically, and keep sales focused on the art.
Additional capabilities include certificate-style compliance receipts for collectors, sanctions and PEP monitoring across portfolios, decision-support tooling that recommends the right action in each scenario, and oversight of third-party shippers or framers involved in the sale. We also support inventory-linked provenance notes, cross-border VAT prompts, risk scoring across consignors, and secure messaging threads tied to each artwork.
Streamline your art sales floor
Verify collectors, confirm provenance of funds, and keep thresholds in sight using our identity and open-banking tools built with galleries.
Automatically launch the right due diligence when a situation demands it—whether you prefer your own question sets or curated ones from us—so nothing feels improvised.
Immediately process payments up to £1M, link them to the right buyer, and evidence the checks HMRC expects for high-value works.
Offload your compliance burden to Proofenance—securely store your client and transaction data, prove staff training, generate automatic compliance receipts, and get context-aware advice whenever a collector or regulator asks “what next?” with managed due diligence that can follow your framework or prescribed flows from us.
Capture a photo of a passport or driving license and pair it with a live selfie so art buyers are verified without slowing the conversation.
View recent statements with counterparties to confirm provenance of funds, with built-in markers for HMRC trigger points.
Proofenance checks leading databases, watch lists, and beneficial ownership signals in real time and records the result for every work sold.
When a sale crosses a threshold, tailored question sets are issued automatically—use your own questionnaires or ours—to evidence source of funds without ambiguity.
Situation-aware prompts advise your team and your client on the exact next step—why we are asking, what to collect, and when to pause—so there are no grey areas mid-sale.
Take a payment up to £1M immediately, lock it to the verified buyer, and keep a running tally against your KYC/AML thresholds.
Client data, training evidence, and payment history are encrypted and retained with the exact reports HMRC or your bank will ask for.
Crafted for the art market, proven in other high-value sales
Our priority is galleries, dealers, and auctioneers. We also bring the same art-first compliance approach to other regulated luxury sectors when they need it.
Art Sales
Comprehensive compliance for galleries, auction houses, and art dealers handling high-value transactions.
High Value Goods
Luxury goods compliance for jewellery, watches, cars, and premium retail with enhanced due diligence.
Accountancy
Professional services compliance for accountants, auditors, and financial advisors.
School Fees
Educational compliance for private schools, universities, and educational institutions.
Medical Bills
Patient payment compliance for private medical practices, dentists, and healthcare providers.
Custom Solutions
Tailored compliance solutions for your specific industry and regulatory requirements.
Need a Custom Solution?
Don't see your sector listed? Talk to us about bringing the same art-grade controls to your business while keeping your buyers comfortable.
For collectors and buyers
Why you are hearing from Proofenance
Proofenance is the compliance and payment partner trusted by art businesses. We keep their sales compliant while making your purchase simple, secure, and respectful of your time—and we explain every requirement so there are no grey areas.
Why you have been invited
A gallery, dealer, or auction house is using Proofenance to complete required identity, payment, and due diligence checks. We help them confirm who is buying, where funds are coming from, and whether extra questions are needed for higher-value works.
What you will see
You will land on an unlisted page dedicated to the organisation you are buying from, complete with their logo and messaging. Everything you upload is encrypted, shared only with them, and retained in line with their regulatory obligations, with clear guidance on each step so nothing feels uncertain.
How we protect your data
Proofenance automates HMRC-aligned checks without storing unnecessary information. If an investigation is required, only the relevant extracts are shared through a managed workflow, and we provide situational advice so you know why a request is being made.
How we guide you
If an extra question or document is needed, we explain why, provide examples, and offer immediate next steps that align with the gallery’s policy or our recommended playbooks—removing guesswork for you and the seller.
A bespoke page for every client
Each organisation using Proofenance has its own private, shareable page for customers. It carries their logo, outlines why your details are needed, and gives you a clear line of sight to the safeguards in place, plus the decision-support prompts we surface for their team.
ProofMarked Report
Generated for Example Gallery
Report Date: 5 Mar 2024
Stamp ID: PROOF-SALE-2024-008
Customer Details
Verification Status
Transaction
Recommendation
Low-risk customer with verified identity
ProofMarked
Revolutionary Verification Framework
Comprehensive verification reports that combine multiple data sources to provide a complete view of your customer's identity and risk profile at the point of payment. Our latest innovation in compliance technology.
Enhanced Security
Advanced verification combining multiple data sources for maximum security and accuracy.
Intelligent Analysis
AI-powered risk assessment and real-time analysis of customer profiles and transactions.
Automated Workflows
Seamless integration with existing systems and automated compliance reporting.
Technical Capabilities
Explore the powerful technologies that make Proofenance the most comprehensive payments compliance platform.
Identity Verification
Document scanning & biometrics
Advanced identity verification using document scanning, biometric authentication, and AI-powered fraud detection to ensure your customers are who they claim to be.
Payment Processing
High-value payment capabilities
Process payments up to £1M immediately with integrated compliance. Support for multiple payment methods including open banking, cards, and bank transfers.
Compliance & AML
Automated regulatory checks
Comprehensive anti-money laundering and know-your-customer checks with automated screening against global databases and watch lists.
Integration & APIs
Seamless system integration
RESTful APIs and SDKs for easy integration with your existing systems. Webhooks, real-time notifications, and comprehensive documentation.
Ready to Integrate?
Start building with Proofenance today. Our comprehensive APIs and documentation make integration simple and straightforward.
Let's raise the bar for compliant art sales
We're building Proofenance hand-in-hand with galleries, dealers, and auction houses. Partner with us to shape the art-market standard for seamless, regulator-ready customer experiences with dynamic due diligence and clear next-step guidance built in.
Customer-First Approach
We focus on your end users' experience. Every feature is designed to make compliance seamless and painless for your customers, with transparent explanations for every request.
Close Collaboration
We work directly with you to understand your unique needs and ensure Proofenance integrates perfectly with your business processes, including your existing due diligence methodologies.
Partnership Mindset
No pressure, no upselling. We're here to make sure everything works as intended and your customers have the best possible experience—with contextual advice available any time a scenario is unclear.
Ready to Get Started?
Let's have a friendly chat about how Proofenance can help your business. We'll work together to ensure your customers get the smooth, compliant experience they deserve, with automated due diligence that mirrors how you already work.
Secure by Design
Every component of our platform is designed with security in mind from the ground up. We use the latest technologies and industry standards to ensure your data is safe and secure.
Bank-Level Security
Enterprise-grade encryption and security protocols that meet the highest industry standards for financial services.
GDPR Compliant
Full compliance with GDPR and other data protection principles. Your customers' data is protected by design.
Secure Infrastructure
Built on AWS to Well-Architected Framework standards, ensuring your data is stored and processed safely.
Audit Trail
Complete audit trails for all compliance activities, providing full transparency and accountability for regulatory requirements.
Global Compliance
Designed to meet compliance requirements across multiple jurisdictions, helping you operate confidently worldwide.
Regular Security Audits
Continuous security monitoring and regular audits to ensure our platform remains secure and compliant.
Trusted by Industry Leaders
Data Residency
Fully Compliant
Enterprise Grade
Security Monitoring
Security You Can Trust
Your customers' data security is our top priority. Learn more about our security practices and compliance certifications.