1. Start a new session
A few tapsOpen ID & Address on the purchase and start a new identity session for the collector while they are with you on the sales floor.
PROOFENANCE
/pruːfˈfaɪ.næns/ noun (formal, SaaS)
Art Market ParticipantComplianceAutomated
Focus on your sale, not the admin
Proofenance Platform
Built for art market participants: one auditable chain when supervisors or HMRC ask about the business and the deal.
ProofMarked
The sale
Identity, diligence, documents, correspondence, and payments in one ProofMarked Report.
Governance
The gallery
Training, policies, and procedures linked to the people on each purchase.
Audit Ready
The record
Encrypted and retained, ready for MLRO review or an HMRC enquiry years later.
Each purchase stays on one thread with sale evidence and gallery governance together. No rebuilding the file from email, spreadsheets, and binders when HMRC asks later.
Legacy
15-30 Minutes
Paper copies of passports, phone calls to banks, and back-and-forth with collectors stall sales.
Proofenance
3 Minutes
Gallery-branded flows verify identity, funds, and payment limits in minutes with no apps or accounts required, including art-specific due diligence when thresholds trigger.
The ProofMarked Process
Follow the ProofMarked process on each sale to keep compliance easy.
Purchase &counterparty (press to select)
Buyer (press to select)
Seller (press to select)
Report (press to select)
Audit &approvals (press to select)
Customer DueDiligence (press to select)
CorporateBuyer (press to select)
FinancialCrime (press to select)
ArtificialIntelligence (press to select)
Engineered for art market participants
Whether you run a gallery, auction room, or private dealing desk, regulators expect defensible sales documentation. Proofenance manages each sale through ProofMarked so the right checks apply at the right moment and land in the right report.
Dealers and private sales
ProofMarked per sale. Proofenance chases identity for buyers and, when required, sellers or consignors, so solo dealers stay on the relationship.
Explore Dealers →
Galleries and fairs
ProofMarked at the desk and fair stand. Buyer, seller, and consignor checks on one sale when your policy requires them.
Explore Galleries →
Auctioneers
Pre-reg, bidder and consignor diligence, and ProofMarked Reports per sale for MLROs and compliance teams.
Explore Auctioneers →
KYC at the Point of Sale
Run identity and AML checks while the customer is still with you—on your phone, in person—so compliance does not slow the sale or send them away to finish verification later.
2. Take a photo
About a minuteChoose passport, CitizenCard, or driving licence, photograph the document on your phone, then confirm the image matches the person in front of you before submitting.
3. Checks run
A few momentsChecks complete on the collector’s phone — tap Continue to return to you with KYC and AML results on your device.
4. Results on your screen
Same deviceSession complete, ID approved, address verified, and AML passed — all on your phone, ready to continue the sale.
Built with independent dealers, galleries, and auction houses
We engineered Proofenance for independent dealers, galleries, and auction houses so compliance supports the sale, from first interest to settlement, with controls tuned to the way art is actually bought and sold.
Track payments against thresholds
Proofenance links every payment to the collector who made it, keeps a running view of threshold exposure, and prompts enhanced checks only when the law requires them, with clear prompts instead of duplicate effort.
Train and evidence your team
Role-specific learning sits beside the workflows your staff already use. Training is tied to the deals you run, and Proofenance records completion and refreshers for audits.
Investigations, managed
When a regulator or bank asks for detail, a managed workflow can pull statements, evidence, and linked payments from your account so you can answer with a ProofMarked Report.
Due diligence without debate
Configurable question sets can trigger when a buyer, jurisdiction, or price point needs more depth. Use your own methodology or curated flows so the team and the client see the same story.
Trust for your clients
Reimagined client-first KYC. The client-facing view explains each step on the named purchase, so collectors complete verification instead of abandoning a clunky check, and trust the process, not just a list of forms.
Source of funds, in minutes
Secure open banking shows bank statements and counterparties on the sale without phone calls or PDF chases. Staff see what supervisors need while the collector stays on the sales floor.
Powered by Proofenance
ProofMarked compliance on the sale, with Proofenance Technology securing how your documents and buyer steps are handled.
Look for the mark on a dealer site, invoice, or buyer link. The gallery runs eligible sales to UK regulatory standards (ProofMarked) and routes identity, payment, and due diligence through Proofenance with explained steps, each tied to your named purchase, and records the dealer remains accountable for.
- ProofMarked. Regulated checks, audit logs, and retention aligned with AML and HMRC expectations on eligible sales.
- Your purchase. Identity and payment requests scoped to this named sale, with access codes and a clear purpose at each step.
- Secure handling. Encryption and permissioned access for sensitive documents. See security and trust.
- Controlled storage. Your documents are kept encrypted and access-limited, not open to the whole gallery. Disclosed only when an entitled inspector requires them.
Technical depth and security you can verify
Identity, payments, AML, and integrations are documented on the Platform hub. Data handling, infrastructure, and operational security live in the security hub, so your MLRO, bank, or client gets a clear answer when they ask how Proofenance works under the hood.